Organization: Seed Global Health
Closing date: 01 Jun 2018
Seed Global Health is a nonprofit organization which strives to strengthen health education and delivery in places facing a dire shortage of skilled health professionals. We do this by teaching and training physicians, nurses, and midwives to help save lives and improve health. By working with partner countries to meet their long-term health care human resource needs, we can achieve a future in which every country has a robust health workforce that is able to meet the health needs of its population.
Seed is seeking to hire a full time staff to provide operations support to the Uganda office.
The Operations Officer contributes his/her energy, passion and skills primarily to supporting Seed’s Uganda country program in a fast-paced office during a time of rapid growth.
The position is a full time position based in Kampala, Uganda.
The Operations Officer supports various operations and program functions (including human resources, corporate administration, facilities management, country office operations, and general admin) and manages special projects
related to organizational needs and priorities as requested by the Country Director.
This full time position reports to Country Director and works closely with all Uganda and international team members.
Duties and Responsibilities:
Responsibilities include the following;
Program and representational support:
• Attend internal country team meetings and follow up with respective
· Seed departments on agreed follow up items and represent the organization at selected meetings.
• Research and synthesize information to inform planning, strategic decision-making activities and grant proposals.
• Responding promptly to queries and internal requests for information.
• Assist the Country Director in tracking the Uganda country work plan and ensuring deadlines are met, including by maintaining an ongoing master record of pending activities for the country office.
• Provide general administrative support to the Country Director, including coordinating travel, scheduling meetings, and creating and distributing written materials.
• Coordinate with external partners and Seed Boston office to set up meetings and draft itineraries for upcoming visits and travels.
• Collaborate with Boston office to establish country office operational systems, including administrative, financial, and educator support systems.
• Manage Uganda corporate registration deliverables, including annual corporate renewals and regular filings with tax authorities, in collaboration with
• Boston office and third-party administrators.
• Manage country office procurement, including generating a database of providers for goods and services commonly required by the country office, regular procurement of office supplies, assisting
• Seed partners with program related purchases, and coordinating
• deliveries and pickups of office or other supplies.
• Provide updates to Seed partners as instructed or delegated by Country Director.
• Administer country office bank account, including correspondence with bank, preparation of monthly cash flow requests and monthly reconciliations.
• Administer country office petty cash account disbursements and reconciliation.
• Track country office operations budget in close collaboration with Country Director and Boston staff.
• Assist in the onboarding of Educators, including working with Uganda legal counsel and Boston office to obtain necessary licensure and work permits.
• Liaise with Educators regarding Educator’s submission of deliverables, housing needs, and other administrative needs.
• Assist Country Director and Boston Operations team with administering Educator safety and security protocols and responding to needs as they arise
• Bachelors’ degree in any field from a recognized University
• Passion and commitment to Seed’s mission
• Strong sense of accountability, personal initiative, and responsibility
• Excellent interpersonal skills, including flexibility and a sense of humor
• Demonstrated cross-cultural sensitivity and ability to build respectful relationships with colleagues from different cultural, linguistic, and educational backgrounds;
• Ability to work collaboratively in a fast paced and young organization work environment
• Experience working with in an NGO preferably related to medical and nursing education
• Excellent analytical, writing and synthesis skills
• Ability to work independently and proactively solicit required guidance to attain agreed deliverables
• Familiarity with Microsoft Office, including strong proficiency in Excel
• Comfortable with high profile liaison
• Experience in financial and business record keeping, including liaising with tax authorities or preparing corporate returns, preferred but not required
• Immediate availability
• Will be based Kampala, Uganda
How to apply:
Submit your resume and cover letter here