Aga Khan University Jobs in Uganda : Front Office Receptionist

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The Aga Khan University (AKU) invites applications for the following position based in Kampala Uganda
FRONT OFFICE RECEPIONIST
Reporting to the Human Resource and Administration Officer, the incumbent will be responsible for managing the reception area and provide secretarial support to faculty and stall in the university. Other duties and responsibilities will include but not limited to:
Key Responsibilities

  • Receive all incoming telephone calls and transfer to the respective faculty/stall”.
  • Make all telephone calls and keep a register of international and long distance calls.
  • Provide information and guidance to visitors of the university.
  • Inform faculty, staff and students of their calls and messages/ parcels.
  • Receive and direct visitors appropriately.
  • Keep a register of the generator fuel usage including the number of hours utilized and report the same to the supervisor.
  • Receive procurement documents from suppliers. record them in the register and deliver them to Administration/ Finance.
  • Maintain an inventory of all office consumables and inform the supervisor on the supply level for replenishment purposes.
  • Keep a register of all supplies received and forward procurement documents after verification from administration.
  • Provide logistical support to official functions e.g. conferences, convocation, workshops, etc.

Qualifications and Experiences

  • Bachelor’s degree in a relevant field with a minimum of 3 years work experience within a university) set-up, preferably in academic administration.
  • Experience in secretarial and administration.
  • Demonstrated competence working with Microsoft Software.
  • Excellent communication skills, written and oral, as well as excellent coordination skills.

Please send your application package which should include; an application letter, an updated CV with testimonials, your name, postal and e—mail addresses, telephone/fax numbers of three professional references, addressed to the Human Resource and Administration Officer, AKU-SONAM, P.O Box 8842, Uganda or email hr.ug@aku.edu Only short—listed candidates will be contacted. For further information, please visit: www.aku.edu Application Close 1st October 2018

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