Goal International Jobs in Uganda : Procurement Manager

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GOAL International is an international non-profit organization that was founded in 1977 and works to promote the realization of the fundamental rights of the poor, the vulnerable, and those affected by humanitarian crisis. GOAL currently works in 16 countries, with our head office in Dublin, Ireland.

Job Summary: The Procurement Manager will support the Logistics Coordinator in the management of the Procurement Function in GOAL Uganda both at country and field office level with the aim of:

  • Providing effective and timely logistics support to all programmes in relation to Supply Chain, Assets, Premises Management and Fleet.
  • Ensuring that all GOAL Procurement tasks are carried out in compliance with the GOAL and donor requirements.
  • Build the capacity of and manage staff in the procurement department in accordance with the HR Policy, and ensure the highest standards of ethics, accountability and professionalism
  • To familiarise self and comply with all the policies outlined in the GOAL Logistics Manual and relevant donor requirements;
  • To oversee the completion of the required reports and timely submission of the monthly logistics reports to the Logistics

Key Duties and Responsibilities:

Human Resources Management

  • Manage performance of procurement personnel in accordance with GOAL HR policy: including recruitment, evaluation, annual leave planning and other managerial duties.
  • Identify and address any specific capacity building needs for all Logistics staff.
  • Manage procurement staff, distributing tasks between them accordingly, monitor performance and provide ongoing training in roles and procedures.
  • Coach logistics personnel on best practice and GOAL’s logistics procedures;
  • Ensure performance management activities in relation to the logistics staff in Kampala are carried out as per required schedule (probation evaluations, mid-term reviews and annual appraisals);
  • Identify training or development needs where necessary.

Procurement Management: Responsible and accountable for all supply chain related activities with respect to the following tasks:
Ensure that all staff adhere to GOAL procurement procedures.

  • Implement, train and coach the logistics team on effective systems for the management and prioritisation of incoming orders;
  • Ensure that all procurement requests are delivered in a timely manner while ensuring that GOAL purchasing systems and relevant donor guidelines are complied with;
  • Ensure extensive supplier and market surveys are carried out and a preferred supplier list (Vendor Roster) and price lists are established and regularly updated;
  • Ensure that, in conjunction with the GU Donor Compliance Officer, all logistics personnel are trained in donor procurement guidelines and that all procurement activities adhere to these;
  • Secure best value for money and service benefits on all procurement requests;
  • Ensure effective performance of the procurement function country wide;
  • Ensure that all procurement files are completed as per GOAL logistics and financial procedures, and that the paper trail is closed off by handover of all documentation to the Finance Department.

Reporting

  • Contribute procurement updates and on weekly Logistics Report.
  • Ensure the Order Tracking Sheet is updated for monthly Logistics Report to HQ, as directed by the Logistics Coordinator.

Other Duties

  • Provide procurement system and procedures briefing to new starter, and conduct inter departmental training where required;
  • Any other relevant duties as directed by the Logistics Coordinator.

Key Duties and Responsibilities:

General

  • To familiarise self and comply with all the policies outlined in the GOAL Logistics Manual and relevant donor requirements;
  • Assist the Logistics coordinator to identify training needs and support training of procurement staff across all field sites.
  • To oversee the completion of the required reports and timely submission of the monthly logistics reports to the Logistics Coordinator.

Human Resources Management

  • Manage performance of procurement personnel in accordance with GOAL HR policy: including recruitment, evaluation, annual leave planning and other managerial duties.
  • Identify and address any specific capacity building needs for all Logistics staff.
  • Manage procurement staff, distributing tasks between them accordingly, monitor performance and provide ongoing training in roles and procedures.
  • Coach logistics personnel on best practice and GOAL’s logistics procedures;
  • Ensure performance management activities in relation to the logistics staff in Kampala are carried out as per required schedule (probation evaluations, mid-term reviews and annual appraisals);
  • Identify training or development needs where necessary.

Procurement Management: Responsible and accountable for all supply chain related activities with respect to the following tasks:

  • Ensure that all staff adhere to GOAL procurement procedures.
  • Implement, train and coach the logistics team on effective systems for the management and prioritisation of incoming orders;
  • Ensure that all procurement requests are delivered in a timely manner while ensuring that GOAL purchasing systems and relevant donor guidelines are complied with;
  • Ensure extensive supplier and market surveys are carried out and a preferred supplier list (Vendor Roster) and price lists are established and regularly updated;
  • Ensure that, in conjunction with the GU Donor Compliance Officer, all logistics personnel are trained in donor procurement guidelines and that all procurement activities adhere to these;
  • Secure best value for money and service benefits on all procurement requests;
  • Ensure effective performance of the procurement function country wide;
  • Ensure that all procurement files are completed as per GOAL logistics and financial procedures, and that the paper trail is closed off by handover of all documentation to the Finance Department.

Reporting

  • Contribute procurement updates and on weekly Logistics Report.
  • Ensure the Order Tracking Sheet is updated for monthly Logistics Report to HQ, as directed by the Logistics Coordinator.

Other Duties

  • Provide procurement system and procedures briefing to new starter, and conduct inter departmental training where required;
  • Any other relevant duties as directed by the Logistics Coordinator.

Qualifications, Skills and Experience: 

  • The ideal candidate for the GOAL International Procurement Manager job placement must hold a Bachelor’s degree in Logistics, Engineering, Business, or related field with three years of experience in logistics management. A degree or qualification may be replaced by a minimum of 6 years’ experience directly relevant to the post.
  • Appropriate skills and experience in capacity building and the training of staff, and development and implementation of systems;
  • Strong procurement background, and knowledge in procurement management.
  • Experience of working in insecure environments.
  • Ability and willingness to travel, including to insecure environments;
  • Strong computer skills in Microsoft packages, including Word, Excel, and Outlook;
  • Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusion;
  • Strong organizational and problem-solving skills with an analytical approach to work;
  • Ability to take initiative and work long hours with minimal supervision;

Desirable

  • A Degree in relevant subject
  • CIPS Level 4
  • Experience in report writing;

All suitably qualified and interested applicants who meet the requirements should submit their applications which must include at least 4 reference contacts (2 professional, 2 character references, including your supervisor and the most recent/previous employer), and daytime contact number to; The Human Resource Manager, GOAL Uganda on the email: recruitment@ug.goal.ie. PLEASE DO NOT ATTACH CERTIFICATES, indicate the job title in the subject line.

Deadline: 7th November 2018

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