Compliance Officer NGO Jobs – Pathfinder International  

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Organization: Pathfinder
International
Duty Station: Kampala,
Uganda
Pathfinder
International is driven by the conviction that all people, regardless of where
they live, have the right to decide whether and when to have children, to exist
free from fear and stigma, and to lead the lives they choose. Since 1957, we
have partnered with local governments, communities, and health systems in
developing countries to remove barriers to critical sexual and reproductive
health services. Together, we expand access to contraception, promote healthy
pregnancies, save women’s lives, and stop the spread of new HIV infections,
wherever the need is most urgent. Our work ensures millions of women, men, and
young people are able to choose their own paths forward.
Job Summary:   The Compliance Officer develops and
implements Pathfinder’s organizational compliance program. Conducts periodic
risk assessments and develops risk management and mitigation plans to ensure
compliance with applicable US and international laws and regulations;
governmental and nongovernmental donor requirements; and Pathfinder policies,
procedures and standards of conduct. 
Develops and implements a compliance training program. Provides guidance
on best practices for the development of policies and procedures, and maintains
Pathfinder’s library of policies and procedures.  Works with senior leadership to enhance the
organization’s focus on compliance and to integrate compliance into
organizational processes.
Key Duties and Responsibilities:  
·       
Review
Pathfinder Uganda transactions for conformity with generally accepted
accounting principles, Pathfinder International policies and US Government
Auditing Standards as applicable.
·       
Review
accounting records for adequacy of documentation, safety and ease of
availability.  This includes periodically
visiting Pathfinder field offices to review accounting records and systems and
making appropriate recommendations.
·       
Review
procurement and management of supplies and equipment to confirm adherence to
organizational policies on procurement and contracts.
·       
Review
the adequacy of and provide recommendations on the internal control systems
that safeguard the organization’s assets.
·       
Carry
out periodic spot checks on Pathfinder International Uganda sub awards for
compliance with sub award agreements. Carry out end of project audits for a
sample of Pathfinder International Kenya sub awards.
·       
Review
sub recipient program and financial reporting compliance and internal report
monitoring systems and recommend improvements as needed.
·       
Design
and implement a monitoring system to confirm that items reported by IPs as
distributed to beneficiaries have been received by beneficiaries (with evidence
of receipts on file) within the reported periods. Periodically conduct IP
supply distribution checks and assist Programs staff to ensure complete
documentation of such.
·       
Design
and implement an appropriate monitoring schedule to verify the accuracy and
validity of planned payees and training participants. Conduct spot checks at
training courses, meetings and other payment sessions such as volunteers’
meetings and drama group sessions, to confirm that the recorded participants
agree with the actual numbers among other audit objectives.
·       
Participate
in the process of external field office and sub recipient audits and assist
with follow-up and closure of audit findings
·       
Develop
a schedule and implement periodic checks of: HR files for relevant documents;
fixed asset register (accuracy and frequency of updates); supply stores
records; withholding taxes (compliance with Kenyan law and timeliness of
payment); and follow up actions for liquidation of outstanding advances.
·       
For
project closeout, review checklists and exercises and ensure comprehensiveness
and timeliness of actions.
·       
For all
internal audit assignments carried out, prepare concise reports detailing
criteria, conditions, cause, effect and recommendations. Ensure that there are
management comments solicited for every condition and recommendation given.
·       
Carry
out follow-up exercises to ensure that all recommendations made during the
internal audit exercises are adhered to and if necessary organize for training
to fill any gaps
Qualifications, Skills and Experience:
·       
The
applicant for the Pathfinder International Compliance Officer career placement
must hold a Bachelor’s degree in Accounting or its equivalent; Master’s degree
preferred
·       
Certified
Public Accountant (Uganda)
·       
At least
five years of internal audit experience in public, nonprofit, or federal
accounting
·       
Experience
with/knowledge of US Government rules and regulations, on sub awards e.g.
USAID, CDC, or other donors
·       
Minimum
of seven-years’ experience in systems compliance, legal, finance, audit or
program management, including experience in executing organizational
strategies, systems and processes
·       
Able to
work with minimum supervision and under pressure
·       
Demonstrates
adaptability and flexibility in all aspects of working
·       
Excellent
written and interpersonal communication skills
·       
Excellent
computer proficiency including use of Computer Assisted Audit Techniques
(CAATs)
·       
Demonstrated
tact and diplomacy in dealing with implementing partners, interpersonal and
communication skills and ability to proactively identify and address audit
compliance issues or needs.
All applicants
should send their cover letters indicating the job title for the position they
are applying for addressed to the Chief of Party and a detailed CV indicating
current and expected salary, telephone contacts and three of the most recent
referees; preferably supervisors to  ugandajobs@pathfinder.org

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