Fresher Project Administration Officer USAID Project Jobs – Population Services International (PSI) ~ Jobs in Uganda |  

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Organization: Population
Services International (PSI)
Duty Station:
Kampala, Uganda
Reports to: Policy
& Adaptive Supervisor – MANE
Population Services
International (PSI) is the world’s leading non-profit social marketing
organization. We
work to make it easier for people in the developing world to lead
healthy lives and
plan the families they desire. We’re reimagining healthcare, developing
health market
systems where more consumer voices, at all income levels, are shaping
the development of
increased consumer choices – where technology-driven, affordable,
quality drugs,
devices, diagnostics and information move closer to peoples’ communities
and homes. We
believe consumer-powered healthcare is a cost-effective sustainable
path toward health
for all without financial hardship.
Population Services
International (PSI) and Kampala Capital City Authority (KCCA) are implementing
a three year grant for an implementation science project (The MaNe project) funded
by the United States Agency for International Development (USAID). The project
is implemented in the slum communities and informal settlements in the divisions
of Rubaga and Makindye in Kampala city. The project initiates and tests
innovative interventions/ approaches to address the demand and supply side
barriers affecting illness recognition, care seeking, effective referral and
provision of quality care equitably for better MNH outcomes in urban slum
settings in Kampala city.

Job Summary:  We are looking for a suitable candidate to
take on the temporary role (with possibility of extension) Administration
Officer for the MaNe Project. He/She will be responsible for preparing all
logistics and funds for all planned project activities. He/she will be
primarily responsible for the welfare of the MaNe project team at City hall,
call center staff and 
ensuring smooth running
of call center operations

Key Duties and Responsibilities:  
·       
Lead on
organization of all partner meetings by preparing all the necessary agendas,
contacting participants, prepare all requisitions for funds and logistics.
Partners will range from health providers, ambulance owners and operators,
ministry of health, KCCA staff and other implementing partners.
·       
He/she
will be responsible for the daily management of the call center and ensure
smooth running by call and dispatch agents.
·       
Ensure
daily and periodic reporting about the functionality of the KCCA call center.
·       
He/she
will compile reports on the 24-hour tracking on MNH referrals to and out public
and private project facilities.
·       
He/she
will support documentation of key lessons on the implementation research
outcomes from the reflective learning meetings held both within the project
team as well as with external partners.
·       
He/she
will be a rapporteur for all project meetings and dialogues held and compile
summary reports.
·       
Manage
and maintain the MaNe office in line with KCCA and donor guidelines.
·       
Receive
invoices and follows them through the prepayment process from the procurement
office to various department for approvals and ensure all partners and vendors
are paid in time.
·       
Management
of MaNe project assets by ensuring all relevant information relating to each
asset is entered into the database and is up to date.
·       
Tracking
of assets movements by; assigning to staff allocated, partners, stakeholders
and tracking change of ownership when an asset changes hands.


Qualifications, Skills and Experience:
·       
The
applicant must hold a Bachelor’s degree in Social humanities e.g. Social
sciences, Social Works, Development studies, Communication.
·       
At least
two years of experience in similar roles.
·       
Computer
literacy in Microsoft office Suite and report writing.
·       
Ability
to communicate effectively with good communication skills.
·       
Analytical
and result-oriented.
·       
Customer
focused with good interpersonal skills to engage with people at all levels –
government, donor and community.
·       
Ability
to work under pressure and with minimum supervision.
·       
Ability
to be innovative and moving with current social trends.
All suitably
qualified and interested candidates should email their cover letter addressed
to the Human Resources and Administration Manager, PSIU, and an updated CV ONLY
to apply@psiug.org indicating the Job
title in the subject of the email.
Deadline: Monday July 6th, 2020 by 5.00pm


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